Workforce Activity-Tracking Privacy Policy

Chronoca Privacy Policy

Chronoca is a workforce activity-tracking platform designed for organizations, remote teams, agencies, BPOs, and businesses that need structured visibility into work performed on company or authorized devices.

This Privacy Policy explains what data Chronoca collects, how that data is used, how it is shared, and how it is protected.

Effective date: [Insert Date]
Contact: support@chronoca.com

1. What Chronoca Does

Chronoca helps organizations understand how work time is spent during authorized work sessions. Chronoca may collect browser activity, active tab URLs or domains, application activity, idle status, activity levels, screenshots, device/session information, and work timeline records.

Chronoca is not designed for hidden surveillance. Organizations using Chronoca are responsible for informing employees, contractors, or users that monitoring is active and for using Chronoca only in compliance with applicable workplace, privacy, and employment laws.

2. Information We Collect

Chronoca may collect the following categories of information:

Account and identity information: Name, email address, organization name, team membership, role, login state, and authentication/session information.
Work activity information: Tracked work time, active/idle status, activity percentages, timer state, session start and end times, and productivity-related activity signals.
Browser activity information: Active browser tab URL, domain, page title, and related browser activity during authorized work sessions.
Screenshot information: Periodic visible-screen or visible-tab screenshots captured during tracked work sessions. Screenshots may include visible website content, documents, dashboards, messages, or other content shown on the user’s screen at the time of capture.
Device and technical information: Device identifier, operating system, browser version, extension version, timestamps, error logs, sync status, and technical diagnostics required to operate and secure the service.
Local extension data: Chronoca may store session state, settings, sync queues, pending activity records, and timer status locally in the browser or device to support offline tracking and reliable synchronization.

3. Information We Do Not Collect

Chronoca does not intentionally collect passwords.
Chronoca does not record typed keystroke text.
Chronoca does not access the microphone or camera.
Chronoca does not sell employee browsing data.
Chronoca does not use employee activity data for advertising, retargeting, or unrelated profiling.

4. How We Use Information

Chronoca uses collected information only to provide and improve its workforce activity-tracking features, including:

Recording work sessions and activity timelines.
Showing managers and authorized organization admins work activity reports.
Capturing and displaying periodic screenshots for work accountability.
Detecting active and idle time.
Syncing offline activity when the connection is restored.
Securing accounts and preventing misuse.
Debugging, maintaining, and improving Chronoca.

Chronoca data may be shared with:

The organization account that controls the workspace.
Authorized managers, admins, or users inside that organization based on role permissions.
Service providers that help us host, store, process, secure, or transmit Chronoca data.
Authorities or legal parties if required by applicable law, valid legal process, or to protect rights, safety, and security.

Chronoca does not sell user data. Chronoca does not transfer user data to third parties for advertising, retargeting, or unrelated marketing purposes.

6. Employee and Organization Responsibility

Organizations using Chronoca are responsible for:

Providing clear notice to employees or contractors before monitoring begins.
Obtaining any consent required by applicable law.
Configuring tracking settings appropriately.
Using Chronoca only for legitimate workforce productivity, accountability, compliance, or time-tracking purposes.
Avoiding use of Chronoca on personal devices or personal browsing sessions unless legally permitted and clearly disclosed.

7. Data Security

Chronoca uses technical and organizational safeguards designed to protect user data. Data transmitted between the extension, desktop app, browser, and Chronoca servers is protected using secure transmission methods. Access to organization data is restricted based on account roles and permissions.

8. Data Retention

Chronoca retains work activity data, screenshots, browser activity records, and related logs according to the organization’s plan, settings, and applicable legal requirements. Organization admins may configure or request deletion of data where supported.

9. User Rights and Data Requests

Depending on applicable law and the user’s location, users may have rights to access, correct, delete, or restrict certain personal data. Employees should first contact their organization admin for data related to workplace monitoring. Organizations or users may also contact Chronoca at support@chronoca.com for privacy-related requests.

10. Chrome Web Store Limited Use Disclosure

Chronoca’s use of information collected through Chrome extension permissions complies with the Chrome Web Store User Data Policy, including the Limited Use requirements. Chronoca uses data collected by the extension only to provide or improve its single purpose: workforce activity tracking and work-session visibility for organizations. Chronoca does not sell this data, does not use it for advertising, and does not transfer it for unrelated purposes.

11. Contact

For privacy questions, security concerns, or data requests, contact:

support@chronoca.com security@chronoca.com